Accuracy & Verification with Employment Applications

Accuracy & Verification with Employment Applications

Accuracy and verification are crucial in employment screening, as errors from bad data can lead to hiring mistakes, legal risks, or reputational damage. Many clients misunderstand the limitations of a Social Security Card in confirming an applicant’s identity, which can result in reliance on weak data sources. While an SSN is important in background checks, the card itself lacks the security features needed to serve as a primary identifier. It does not contain a photo, biometric information, or physical characteristics, making it vulnerable to theft and forgery.

When police arrest a suspect, their primary identifiers are a name and date of birth. Similarly, in employment verification, a US Government or State-issued picture ID is essential because it offers a high level of assurance in confirming identity. A Government or State ID is preferred for its accuracy, timeless relevance, and low expense, making it an efficient and practical solution. Physical identifiers—such as height, scars, marks, and tattoos—also play a role in verification, as these features are stable and rarely change. For example, most adults stay close to their documented height, and scars or tattoos are rarely removed or altered.

If an applicant provides an incorrect date of birth or a different Social Security Number (SSN), the foundation of the verification process becomes compromised. These discrepancies can lead to missed criminal convictions, posing risks for employers. Errors in SSNs can also disrupt tax withholding and create payroll issues, while misplaced SSNs can impact financial credits, affecting both employee and employer.

BestHire emphasizes to clients the importance of requesting a Government Photo ID to confirm identity. This helps ensure that the applicant aligns with the data used for screening and avoids errors. Relying solely on an SSN card is insufficient—accurate verification, supported by photo identification, is essential for reducing fraud risks, complying with regulations, and maintaining reliable hiring practices. Multiple verification methods offer the best protection, helping employers make confident, well-informed hiring decisions.

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The USCIS I-9 Form was updated and changed Nov 2023.